Video Meetings - My Top Tips

Like many people, I’ve been having lots of video meetings for work recently. I experience chronic pain and fatigue which makes it hard to take part in these calls if there aren’t clear agreed expectations.

I was thinking about this earlier, so I turned the things that help me into a list of top tips. These come from my personal experience and I’m sure other people will have suggestions of their own. Just writing mine out was useful to me, so I’m sharing them here in case they’re useful to others.

1) Offer a range of times of the day for calls to take place, discuss their duration, and agree both in advance.
2) Provide an agenda so people can prepare and refer back to it as necessary.
3) Allow enough time for both the size of group and the complexity of the agenda – meeting in this way may be new or more challenging for some people, so build in flexibility to adjust the pace to meet individual and collective requirements.
4) Build breaks into the calls, make these clear in advance, and stick to them. Don’t ignore or change break times.
5) Check in advance about any access requirements participants may have and discuss with them how to meet them and how to communicate this to the rest of the group.
6) Agree who’ll take notes and provide a simple summary of key points and actions.

Video meetings have allowed lots of incredible connections to take place, but for many it’s a new way of working. This means that it may take time to work out what everyone needs in order to make the most of them as confidently and comfortably as possible.

One response to Video Meetings - My Top Tips

  1. coops456 says:

    Good tips. I’ve found that for some reason people don’t think about taking minutes of video meetings and audioconferences in the same way as round-table meetings, but it’s so important!

    I’ve just come across a list of tech solutions and #8 is – great name – "A little-known tool much treasured by journalists and a boon if you’re finding yourself in endless video meetings with no one to take the notes, this online software allows you to record the conversation and then does a pretty impressive job of translating it all."

    I’ve not tried it yet but there’s a free version that will transcribe up to 600 minutes per month (max 40 minutes each).

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